We build the systems and automations that make your business run without you.
Operational systems, automations, and process optimization for service providers, agencies, coaches, and online businesses.
A business is only as strong as the systems that support it.
Systems, tools, and structured processes create the foundation that allows a team to execute without constant oversight.
You can quickly assess whether your operations are supported by systems or held together by chaos:
- Everything depends on you, and you're the bottleneck
- Tasks and projects fall through the cracks
- Nothing is documented, everything lives in your head
- You spend your day putting out fires instead of growing
- Clients ask for updates you don't have at hand
- Your team needs constant handholding
- You KNOW automation would help, but you don't know where to start
If you can identify at least 5 out of 7, your business is struggling due to the lack of systems.
We turn chaos into predictable, scalable operations.
We help our clients systemize, automate, and scale their operations so you can finally:
- reduce your weekly workload by 5 to 15 hours by removing repetitive manual tasks
- have every client, task, and deadline organized in one place with zero guesswork
- eliminate missed follow ups and stop losing revenue from forgotten leads
- onboard new clients in minutes with a consistent, automated process
- give your team clear instructions and documented workflows so they perform without constant check ins
- see exactly what is happening in your business through real time dashboards and reporting
- … And deliver projects faster and with fewer errors because every step is mapped, automated, and tracked
Our ScalingOS™ Method
We rebuild your business operations through a clear four step framework
Systemize
We map your processes, document your workflows, and turn your business into a clear, scalable system.
Integrate
We implement the best PM tool (ClickUp, Asana, Monday, Trello), a new CRM, an automated onboarding/offboarding system, and internal delivery workflows.
Automate
We build automations with Make, Zapier, or n8n that eliminate manual tasks, notifications, reporting, and data syncing.
Optimize
We build KPI dashboards, operational reviews, and continuous improvement systems so your operations improve every month, automatically.
How We Support Your Growth?
Systems Integration
- •Project Management Setup (ClickUp, Asana, Monday, Trello)
- •CRM Setup & Pipeline Design
- •Client Onboarding & Offboarding Systems
Automations & AI
- •Make / Zapier / n8n automations
- •End-to-end workflow automation
- •AI assistants & AI reporting systems
Operations Optimization
- •Process Mapping & SOP Systems
- •EOS Foundations & organizational design
- •KPI dashboards & performance systems
- •Operational consulting (monthly retainers)
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How Your Business Changes with Systems?
Before working with Us
- Everything is manual
- You are the bottleneck
- No visibility on projects
- No automation
- Unpredictable workflow and revenue
- Tasks get lost
- Team relies on you for everything
Working with Us
- Automated operations
- Predictable delivery
- Clear documented processes
- Tools working seamlessly together
- 10–20 hours saved every month
- A team that runs without you
- You become the owner, not the operator
Recent Business We Scaled to a Higher Level
Case Study:
Scaling a Marketing Agency With Systems & Automation
Company: Axon Digital Agency (Hungary & Europe)
Daily challanges:
- • Delivery chaos
- • No documentation, SOP's, processes
- • No PM tool in place
- • No onboarding system
- • Founder was the bottleneck
What we implemented:
- • Full ClickUp workspace setup
- • Automated onboarding flow
- • SOP library
- • Delivery workflows
- • KPI dashboards
- • Automated reporting
Results so far:
- • 40+ active clients handled consistently
- • 8-person team operating without constant supervision
- • Delivery time reduced by 30%
- • Zero missed deadlines
- • Predictable operations
Outcome: A fully systemized, scalable agency built on documented processes and automations.
Other Wins (from our clients):
Business Coach: automated lead generation → 185% more booked calls
B2B Service Provider: automated onboarding → 6,5 hours saved per client (780!!! hours /year)
Design Agency: Asana PM system → no missed tasks & deadline for 60+ consecutive days
Check If We Fit Your Business
is perfect for:
- Service providers
- Coaches & consultants
- Marketing agencies
- Online businesses
- Solopreneurs wanting scalable operations
Not a good fit if:
- You are looking for cheap freelancers
- You are Resistant to change
- You are unwilling to follow a process
- You want Band-Aid fixes instead of real systems
What You Can Expect to Invest
These prices are a baseline. Every project receives a custom proposal tailored to your business needs.
Automation Buildouts
starts from $1,500 USD
Operational System Implementation
starts from $5,000 USD
System Integration
starts from $3,000 USD
Process Development
starts from $6,500 USD
Frequently asked questions
Everything you need to know about working with FlowScaling. Can't find the answer you're looking for? Feel free to ask.
Still have questions? Let's discuss your specific needs.
Schedule a consultationWhy Do Clients Choose Me?
Tom Zborai
You're not hiring a random freelancer or junior consultant.
You're working with someone who actually built and scaled his own agency using systems and automation.
Tom is the founder and former owner of Axon Digital, a marketing agency that ran 40+ active clients with an 8-person team, all powered by systems he personally built.
With 6+ years of hands-on experience in working with 150+ clients on their operations, automations, and service-based business scaling, Tom brings real-world expertise, not theory.
Everything FlowScaling builds has been tested in real businesses before being implemented for clients.
Ready to systemize, automate, and scale your business?
Stop running your company in chaos.
Start building a business that runs without needing you in every step.
Get in Touch
Have questions? Want to discuss your systems needs? Send us a message and we'll get back to you.
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